Privacy Notice

Privacy notice of Tóth László Sakk Egyesület Kecskemét.

Tóth László Sakk Egyesület Kecskemét

Effective from: 24 August 2026

1. Purpose of this Privacy Notice

Tóth László Sakk Egyesület Kecskemét (hereinafter: the Controller or the Association) places particular importance on the protection of personal data.

This Privacy Notice describes the general rules applicable to the processing of personal data in connection with chess tournaments and other events organised by the Association, online registrations, photographs and video recordings, publication of tournament results, and the operation of the https://neumannsakk.org website.

The Association may provide supplementary privacy information for individual events where necessary.

2. Data Controller

Data Controller: Tóth László Sakk Egyesület Kecskemét
Registered address: 6000 Kecskemét, Nagykőrösi utca 12., Hungary
E-mail: nje.tlse@gmail.com
Website: https://neumannsakk.org

Questions concerning data protection and requests relating to data subject rights may be submitted to the above e-mail address.

3. Applicable legislation

Personal data are processed in accordance with, in particular:

  • Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR);
  • Hungarian Act CXII of 2011 on Informational Self-Determination and Freedom of Information;
  • Hungarian Act V of 2013 on the Civil Code;
  • other applicable Hungarian and European Union legislation.

4. Tournament registration

4.1. Purposes of processing

Personal data provided during registration may be processed for the following purposes:

  • receiving and recording tournament entries;
  • identifying participants;
  • verifying eligibility;
  • determining age categories and prize categories;
  • communicating with participants;
  • organising and conducting the tournament;
  • preparing pairings and results;
  • determining eligibility for prizes;
  • handling appeals and legal claims.

4.2. Categories of personal data

Depending on the tournament, the Association may process:

  • name;
  • year of birth;
  • FIDE ID;
  • FIDE rating, particularly rapid rating;
  • e-mail address;
  • chess club or association;
  • age category;
  • tournament results and ranking;
  • other data genuinely necessary for the organisation of the event.

The Association seeks to collect only those personal data that are necessary for the relevant tournament.

The primary legal basis for processing data required for tournament registration and participation is Article 6(1)(b) GDPR, namely the performance of a contract or taking steps at the request of the data subject prior to entering into a contract.

Other related processing may be based on:

  • compliance with a legal obligation;
  • the legitimate interests of the Association or a third party;
  • the consent of the data subject.

4.4. Retention period

Personal data collected for tournament registration are generally retained for one year following the relevant tournament.

Data may be retained for a longer period where required by law, necessary for the establishment, exercise or defence of legal claims, or supported by another appropriate legal basis.

5. Participants under the age of 18

Persons under the age of 18 may participate in tournaments organised by the Association.

Where a participant is a minor, the Association may process the following data of the legal representative:

  • name;
  • e-mail address;
  • declarations relating to tournament participation and consent.

The Association takes particular care when processing the personal data and image of minors.

Where consent is required, the Association will request the consent of the legal representative where appropriate, taking into account the age and legal capacity of the minor.

6. Google Forms and Google Drive

For certain tournaments, the Association may use Google Forms to receive entries and Google Drive to store registration data.

Access to registration data is restricted to persons authorised by the Association.

When Google services are used, Google may also process certain data independently in accordance with its own privacy policies.

7. Tournament results and chess records

Due to the nature of chess tournaments, the Association may process and publish information including:

  • participant name;
  • FIDE ID;
  • club;
  • rating;
  • pairings;
  • score;
  • final ranking;
  • prizes received.

Tournament results may be retained for an extended period for documentation, sporting records, historical and archival purposes where an appropriate legal basis exists.

Results may also be published on the Association’s website or through tournament management and results services.

8. Photographs and video recordings

Photographs, audio recordings and video recordings may be made at events organised by the Association for purposes including:

  • documenting the event;
  • promoting chess;
  • presenting the activities of the Association;
  • informing the public;
  • historical and sporting archives.

8.1. Crowd and event photographs

Where photographs or recordings depict the event as a whole, its atmosphere or groups of participants and are not intended primarily to portray a particular individual, the Association will take into account the provisions of Hungarian civil law concerning crowd and public event recordings.

Where appropriate, the related processing of personal data may be based on the legitimate interests of the Association pursuant to Article 6(1)(f) GDPR.

The data subject has the right to object to processing based on legitimate interests.

8.2. Individual photographs, portraits and interviews

Where a portrait, staged photograph, interview or other recording specifically focuses on an identifiable individual and consent is required under applicable law, the Association will obtain appropriate consent.

Such consent:

  • is voluntary;
  • is not a condition of participation in a tournament;
  • may be withdrawn at any time by contacting nje.tlse@gmail.com.

Withdrawal of consent does not affect the lawfulness of processing carried out prior to withdrawal.

9. Storage and publication of photographs

Photographs taken at tournaments may in particular be:

  • stored using Google Photos;
  • displayed or linked on the neumannsakk.org website;
  • published on the Association’s Facebook page.

Photographs made publicly available on the internet may become accessible worldwide, may appear in search engine results and may be shared or copied by third parties.

10. YouTube videos

Video recordings made at events may be stored and publicly published through YouTube.

Public videos may be accessible worldwide, may appear in search engine results and may be shared or linked by third parties.

Google may carry out additional processing in connection with the operation of YouTube in accordance with its own privacy policies.

11. Website and embedded YouTube content

The neumannsakk.org website primarily serves an informational purpose.

The Association does not directly collect tournament registration data or other personal data through the website itself.

The website may contain links to external services and embedded YouTube videos.

The video files themselves are not stored on the neumannsakk.org server.

When embedded YouTube content is loaded or used, the visitor’s browser may establish a connection with Google/YouTube systems. In this context, the service provider may process data such as:

  • IP address;
  • browser and device information;
  • usage and technical data.

Where reasonably possible, the Association uses YouTube’s Privacy-Enhanced Mode for embedded content.

The website may contain links to external services including:

  • Google Forms;
  • Google Photos;
  • YouTube;
  • Facebook;
  • Chess-Results;
  • other chess-related websites and services.

When a visitor follows an external link, they may leave the Association’s website.

Processing carried out by the external provider is governed by that provider’s own privacy policy.

13. External service providers

The Association may use services including:

  • Google Forms;
  • Google Drive;
  • Google Photos;
  • YouTube;
  • Facebook;
  • chess tournament management and results systems;
  • technical service providers supporting neumannsakk.org.

Depending on the particular service and processing operation, a provider may act as a processor, an independent controller or in another role recognised under applicable data protection law.

14. Transfers outside the European Economic Area

The use of international service providers may result in personal data being processed outside the European Economic Area.

Where this occurs, the transfer will take place on the basis of an appropriate mechanism under Chapter V of the GDPR.

15. Data security

The Association implements appropriate technical and organisational measures to protect personal data.

These measures include, in particular:

  • restricting access to personal data;
  • protecting user accounts;
  • using multi-factor authentication where reasonably possible;
  • applying the principle of data minimisation;
  • removing access rights that are no longer required;
  • taking measures against unauthorised access, alteration, loss or disclosure.

16. Automated decision-making

The Association does not generally use solely automated decision-making or profiling that produces legal effects concerning a data subject or similarly significantly affects them.

17. Rights of data subjects

Subject to the conditions set out in the GDPR, data subjects have the right to:

  • obtain information about the processing of their personal data;
  • request access to their personal data;
  • request rectification of inaccurate data;
  • request erasure of personal data;
  • request restriction of processing;
  • exercise the right to data portability;
  • object to processing based on legitimate interests;
  • withdraw consent at any time where processing is based on consent.

Requests may be submitted to:

nje.tlse@gmail.com

The Association will respond without undue delay and, as a general rule, within one month.

18. Complaints and judicial remedies

Data subjects have the right to lodge a complaint with the competent supervisory authority.

In Hungary:

Hungarian National Authority for Data Protection and Freedom of Information (NAIH)
1055 Budapest, Falk Miksa utca 9-11.
Website: https://www.naih.hu

Data subjects also have the right to seek judicial remedy.

Where possible, the Association encourages data subjects to first contact the Association at nje.tlse@gmail.com so that the matter may be resolved directly.

19. Amendments to this Privacy Notice

The Association may amend this Privacy Notice, particularly where its processing activities, services used or the applicable legal environment change.

The current version will be made available on:

https://neumannsakk.org

Tóth László Sakk Egyesület Kecskemét
6000 Kecskemét, Nagykőrösi utca 12., Hungary
E-mail: nje.tlse@gmail.com
Website: https://neumannsakk.org